Recording Specialist

This Recording Specialist position manages the process of traditional and electronic recording of real estate documents. This includes verification of the information provided and requires careful review to ensure that the information is accurate and meets company and county requirements as well as compiling and submitting for recordation. The Recording Specialist is also responsible for resolving recording rejections to ensure timely and accurate recording in county records.



  • Review documents and complete documents as needed to prepare for traditional (mail away) and electronic recording (as needed)
  • Calculate recording fees and taxes
  • Prepare affidavits and complete forms as required
  • Approve or reject documents
  • Follow-up on rejected documents for re-submission
  • Efficiently use the different County’s Systems
  • Notify peers and management of county changes including policy and fee updates
  • Provide closing teams assistance with auditing recording packages
  • Provide excellent customer service to clients requesting status updates on documents or resolution items
  • Aid other departments as needed
  • Perform other duties as required


Required Skills:

  • 1+ years’ experience in security instrument recordation and recording resolution required
  • Good analytical skills with attention to detail
  • Strong organizational skills with ability to prioritize tasks
  • Computer data entry, filing, spelling and telephone skills
  • Good verbal, written, and interpersonal skills
  • Display ability to meet strict deadlines and daily/weekly/monthly quotas
  • Self-motivated, resourcefulness, and problem-solving aptitude
  • Strong initiative, passion, and enthusiasm for achieving success


The job is Melbourne, FL based and candidates and are expected to work from the office. No work from home option for this position.